David Archer & Alex Cameron - Socia

Our services – for boards, for leaders, for organisations

Board evaluation

board evaluation
Working with PLC, public sector and 3rd sector Boards we conduct formal Board evaluations against the UK Corporate Governance Code and help Directors to develop their individual and collective capability. The Socia approach to Board evaluation is:
  • Time & cost efficient – the evaluation process is designed to make the minimum demands on the valuable time of Board members. Background and factual paper-based information is provided by the Board Secretary to ensure that the limited time spent interviewing each Board member is focused on the issues of highest significance
  • Collaborative and constructive – we focus on providing feedback and advice to the whole Board in a way which will enable it to improve its own performance. Feedback needs to be handled sensitively and improvement plans need to be pragmatic and easy to implement. We also leave Boards with the tools to carry out their own self evaluations using the same approach in the future.
  • Compliant – we believe in the value of basing a Board evaluation on a common standard so that all key issues of good governance are covered and Directors who sit on several Boards in different sectors can use a common language when discussing Board improvement. The UK Governance Code is now well established amongst PLCs and we believe its principles (with some minor modification of language) can be usefully applied to Boards in other sectors too. If you would like to read a copy (PDF) of the code click here.

We recently conducted a survey comparing the experience of members of public, private and 3rd sector Boards. It confirmed the similarity of views on what makes an effective Board across different sectors – you can read a summary of the results below.

Comparing the experiences of Board members from different sectors

 

From December 2014 to February 2015 we surveyed 116 members of private sector, charity and public sector Boards – split 30% from the private sector, 33% charity/mutual and 37% public sector. The aim of the survey was to identify common issues and specific concerns, and to see whether Board improvement mechanisms, such as external evaluation using the UK Corporate Governance Code, could be transferred from one sector to another.

“Greater awareness and appreciation of what a Board is there to do – and not!” – charity sector

Boards can appear quite different…

PLC / private company

Charities and mutuals

Public sector

​Composition: Charities and mutuals biggest Boards by far
8 or more NEDs/Trustees:
 Charity/mutual 72%
 Public sector 26%
 Private/PLC 19%Only 1 Exec member:
 Charity/mutual 32%
 Public sector 4%
 Private/plc 10%

 Smaller Boards with a balance between executives and non-executives (Ave. = 5 Execs & 5 NEDs)
 Adhere to the requirements of the UK governance code
 Used to reporting the results of their performance reviews and development plans (Of those Boards that had had an evaluation in the last 5 years, 90% had published a Board development plan)

 Large Boards often with 8 or more NEDs /Trustees (many elected) and a very small number of executives
 The composition of these Boards makes the chairman’s role more challenging. And only 19% reported having a SID or equivalent to assist the chairman
 Efficient decision making is a challenge as it involves so many Board members (who are often volunteers)

Large Boards with a greater number of appointed executive members
More variation in the size and composition of public sectors Boards than others
Board evaluation tends to be more of an internal process. (Only 50% of evaluations had used an external body to conduct the process)
Priorities: Public sector out of step with other Boards
Risk management:
Private/plc 91% high priority
Charity/mutual 76%
Public sector 58%
Private/plc 74% high priority

Charity/mutual 64%
Public sector 35%

Making investment decisions and setting /monitoring the level of risk that the organisation will accept are high priorities compared to other Boards
Setting operational targets is less of a high priority for these Boards (35% against 42% charity, 48% public sector)

Making key executive appointments is seen as more of a high priority for these Boards (48% against 35% private 16% public sector)
Making investment and spending decisions is less of a high priority compared with private sector Boards (55% against 87% for PLC /private sector)

Setting operational targets for the organisation is a high priority compared with the other Boards
The wider governance landscape is more complex for these Boards who need to manage their responsibilities in conjunction with many other public bodies and political institutions
Additional skills:
Public sector looking for collaboration skills

Need for more collaboration  /partnership working skills:
Public sector 62%
Private/plc 38%
Charity/mutual 36%

HR skills are a particular need for these Boards compared to the other two sectors (38% compared to 16% charity, 24% public sector)

Financial management /audit skills were seen as a need by these Boards compared with other sectors (26% as against 9% for private/plc and 10% for public sector)

These Boards want access to a greater range of additional skills, e.g. collaboration /partnership working, IT /social media and innovation skills

“Working together as a team rather than a group of individuals” – private sector

But all Boards are still trying to achieve the same things

We see more similarities than differences. For example respondents from all three sectors rated strategy development, and scrutiny of the work of the Executive as the highest priority responsibilities for a Board. And all three sectors recognised the need to evaluate and develop Board performance. However, more notable is that all Boards highlight the dynamics of Board operation as essential to improve their performance; whether that is about increasing diversity in Private sector Boards, building a better rapport with executives in Charity Boards or encouraging constructive challenge in Public sector Boards. But only a minority of Charity and Public sector Boards have appointed a Senior Independent Director or equivalent to be responsible for reviewing/improving performance of the Chair and the Board.

“…A commitment to reviewing its own performance on an ongoing basis and acting on what it learns” – charity sector

It’s time for one evaluation framework for all Boards

Increasingly stakeholders/shareholders demand that all Boards have a transparent process to improve their performance. The Financial Reporting Council (FRC) who own and develop the UK Corporate Governance Code (the Code) understands this and the FRC will continue to increase their expectations of the performance of the Boards in the Private sector with mandatory external evaluations carried out against the Code. With common experience and priorities, one approach to performance evaluation could and should work in most Boards. Many NEDs on Private sector Boards also sit on Charity and Public sector Boards too, so they are already familiar with the requirements of the Code. The ‘Comply or Explain’ approach adopted by the Code allows Boards to address the issues that are unique to their own circumstances.

The principles of the Code encourage transparency, diversity and self-criticism – all necessary steps to help Boards improve and meet the requirements of their stakeholders. Making the use of the UK Corporate Governance Code mandatory for all Boards would be a tried and tested approach and one that we know can work.


“…greater clarity on roles and responsibilities, the purpose of the board and how it fits with the rest of the public sector/political governance machinery” – public sector

Developing collaborative leaders

We work with leaders in 1-to-1 coaching relationships and on development programmes. At Socia all the research we’ve done and the lessons we’ve learned from working with collaborative leaders points to three things they focus on for their success. They:
  • Build relationships – widely and deeply – with people from different backgrounds and with different perspectives. Building diverse relationships takes time and effort. It’s easier for a leader to focus in on their own team and a trusted circle of established advisors – but that’s not good enough
  • Handle conflict – All the successful collaborative system leaders we’ve worked with are comfortable in dealing with conflict. It’s not that they seek out a fight – but rather that by listening hard for dissenting voices and being unafraid to dig out areas of disagreement early they’re able to make better choices and avoid further combat down the line
  • Share control – In an interconnected world there is rarely single point of control – and if a leader believes they are totally in control of a complex system they’re living an illusion. Collaborative leaders have the interpersonal skills and the system governance processes they need to hold responsibility, but share control.

We have developed a number of tools to help collaborative leaders develop their capabilities. These include 360 feedback tools; collaborative leadership self-assessment questionnaires and collaboration profiles based on a knowledge of your Myers Briggs Type (MBTI).

Sample MBTI and collaboration profile

ESTJs and collaboration

When working in collaborative groups, ESTJs are usually keen to have clear, logical goals, preferably expressed in measurable terms.  They are likely to contribute to the process of developing shared objectives by being brisk, factual and task-focused.  They typically have a talent for organising people and things in practical ways, and will push for general aspirations to be translated into specific actions.  They enjoy planning ahead, using past experience to guide their decisions, and will be quick to see gaps and flaws in the planning process.  Their focus tends to be more on present and past realities than on future possibilities, and it may require some effort for them to step back and look more widely and at the longer-term.  They prefer to keep discussions with others as focused as possible, avoiding discussion of non-relevant topics.  They may become impatient with others who want to talk about issues of mission and values, especially if they make little reference to current reality.

Once a plan is in place, they will be very determined in following through and holding people accountable for progress.  They are often astute in recognising where there are technical skills gaps, and will be firm about making plans to improve such skills, or if necessary, to replace people whose skills do not fit the role

ESTJs have a style of communication that is usually straightforward, no-nonsense and business-like.  They tend to have little patience for small-talk, regarding it as pointless and a waste of time, since no real information is exchanged.  They often have firm opinions and do not hesitate to voice these.  Given the choice of truth or tact they tend to favour truth, with the advantage that others know where they stand, but the potential problem of hurt feelings.  ESTJs find it difficult to understand why people should be offended by being told the truth, particularly when they have asked for an opinion.  They enjoy logical debate, and will expect other parties to put their views as firmly as they do.  However, once they have decided, they can be prone to seeing things in black and white terms and believing that their views are obviously correct.  It can be hard for them to listen with an open mind when people want to re-open a debate after a decision has been made.

Collaborative leadership style

Because ESTJs show confidence in deciding, planning and organising, they often end up in positions of leadership. They are typically comfortable with authority and regard hierarchical systems as logical and efficient ways to work through people.  ESTJ leaders tend to use consistent principles in dealing with people, and to be fair in the sense of treating everyone equally.  It is not so natural for them to pay attention to the needs and feelings of others. If people are in difficulty, they are likely to demonstrate caring by helping them sort out their problems, rather than by spending a lot of time in empathic listening.
ESTJs’ natural style of leadership is one that has been encouraged and reinforced in many traditional organisations, and their clear, firm style is often helpful for getting things done on time and in a systematic way.  It may be something of a challenge to ESTJs to operate in a more complex collaborative system, where lines of authority are ambiguous.  They will thus prefer collaboration to take place within a structure that specifies who is responsible for what. They will find it difficult if someone interferes with their plans once decisions have been made, particularly if this results in confusion and delay

Preferred ways of working

A high degree of role clarity will be helpful for ESTJs.  They will be happy to delegate tasks to others, as long as they complete these on time and in the way the ESTJ expects.  When passing on tasks to others they will usually be thorough in explaining what needs to be done, and may be impatient if the person wants to do things in a different way.  When working with another party who prefers more freedom in the way they work, ESTJs may need to be careful to specify only what is necessary in terms of required outcome, leaving some room for creativity of process.

Clear decision-making tends to come naturally to ESTJs. They are unlikely to be satisfied with a meeting unless it results in a set of explicit action points which are then followed up. Where policies and procedures exist, they will tend to operate within the system, following accepted rules and processes.  They will solicit views from others, but will have little tolerance for anything that seems like “waffle” – and this may include attempts to widen the context of the decision or to look at the problem from a new angle.  They may at times push ahead with a decision that seems to make sense, even though other people are not fully committed, resulting in difficulties for the collaboration at later stages. Because ESTJs prefer to work in situations where the rules and expectations are clear and explicit, it will be helpful if any differences in ways of working in the partnership are openly discussed.  As long as ESTJs can see a good business reason for adjusting their approach, and as long as it is clear what is expected, they will be happy to try to adapt to a different culture, although they may easily slip back into their more familiar style.  It will be hard for them to adjust to a culture that encourages personal disclosure and soul-searching – ESTJs would prefer to get on with the task in hand.
©Socia and Sally Carr

Collaboration between organisations

collaboration between organisations

We work in situations where several organisations need to work together to deliver a one-off project or an on-going service. We help to;

  • get new consortia and other multi-party groups off on the right foot – building the necessary governance and establishing levels of knowledge about each other’s culture and ways of working
  • regularly evaluate the state of collaboration in multi-party systems and focus improvement efforts on critical business areas. Tracking progress using our PPI tool
  • mediate in situations of conflict and help to reset damaged relationships.

Any business relationship will go through different stages, each with their own ups and downs. Based on our experience of working with diverse organisational groups that need to collaborate more effectively we have developed a partnership roadmap which helps diagnose the symptoms you may see as you move from stage to stage – and how best to react to them.

Our partnership roadmap breaks a typical partnering lifecycle into six stages. Explore these stages by clicking on a box and following the links to find out more about the situation at each stage, what we can do, and the benefits we can help deliver.
Partnering Performance Indicator

In order to assess different perceptions of a partnership we have created the Partnering Performance Indicator (PPI) which measures performance using nine key indicators of partnering, grouped under the three headings of Governance, Operations and Behaviour.

The PPI is the foundation of Socia’s approach to partnership development allowing individuals and organisations to identify areas of strength and weakness and to compare their assessment with that of other partners.

This tool expands the three fundamental components of partnering into nine key indicators of effective partnering. Each of these indicators is measured by the PPI.

Governance

  • Clarity of purpose. Does each party believe they are working to aligned goals and is the aim of partnership clear to all
  • Quality of decision making. Are the decision making processes clear to all and are the right people involved
  • Clarity of accountabilities. Does everyone understand who is accountable for what?

Operations

  • Aligned systems and processes. Is the performance data of the partnership transparent with rewards and incentives clear to all
  • Effective communications. Are meetings and communications focused on the right issues and are all parties kept informed of developments in the partnership?
  • Capability improvement. Are all partners getting access to the necessary skills and is the partnership investing to fill skill gaps and to develop future capability?

Behaviours

  • Collaborative leadership. Do the leaders of the partnership work effectively together for the good of the partnership?
  • Cross cultural awareness. Do people understand the differences in culture across the partnership and are they willing to adapt their ways of working to suit others?
  • Joint problem solving. Do people work together to solve performance problems and to come to the best decisions for the benefit of the whole partnership?

These key elements inform the solutions we co-create with our clients, and provide the basis for measurement using the Socia toolset.

Sample PPI output

Section 1: responses from the partnership

Overall number of responses from your the partnership = 38

Average partnership rating from the partnership as a whole = 4.4

Comparison of ratings by category

PPI_chart

Section 2: responses from your own part of the organisation

Overall number of responses from your own part of the organisation = 8

Average partnership rating from your own part of the organisation = 4.3

Ratings by category

Categories Average rating HighestLowest
Clarity of purpose 5.2 62
Quality of decision making 4.1 52
Clarity of accountabilities 3.6 51
Aligned systems and processes 5 63
Effective communications 4.4 62
Capability improvement 3.8 51
Collaborative leadership 4.6 63
Cross cultural awareness 3.2 51
Joint problem solving 3.7 51
David Archer - Alex Cameron - Socia